The Friends' of Woodfield

 

Woodfield School is fortunate to have a superb fundraising group, which works tremendously hard to promote good home-school relationships and to provide additional equipment and materials for the benefit of our children.

Meetings are held half termly and all parents, carers and grandparents are more than welcome to attend.

The Friends' of Woodfield Committee

Headteacher Mrs J Charnley
Chair Mrs E Juckes
Vice Chair Mrs J Cubbin
Treasurer Mrs L Fairhurst
Vice Treasurer/Secretary Ms C Jones
Minute Secretary Miss A Moffitt

 

Meeting Minutes

Please find the AGM meeting minutes below.

Thursday 28th September 2017

Thank You

We would like to thank the Friends' of Woodfield for all of their support during the academic year. We are extremely grateful and appreciative of the support we have received from the committee, parents, carers, grandparents and friends'.

We would also like to thank our parents, carers and grandparents for supporting all of our events, your additional support for pupils' activities and school trips is always invaluable and very much appreciated.

 

The Friends' of Woodfield Constitution

The name of the Association shall be "The Friends' of Woodfield".

The object of the Association is to advance the education of pupils in the school. In furtherance of this object, the Association may:

  • develop more extended relationships between the staff, parents and other associated with the school;
  • engage in activities which support the school and advance the education of the pupils attending it;
  • provide and assist in the provision of facilities for education at the school (not normally provided by the Local Authority).

The Association shall be non-party political and non-sectarian.

The Association shall take out Public Liability and Personal Accident Insurance to cover it's meetings, activities, officers and Committee.

Membership shall consist of all Governors and/or guardians of pupils attending the school and all teachers and friends.

The Management of the Association shall be vested in a Committee consisting of the following officers:

Chair, Vice-Chair, Secretary, Treasurer, together with other members. At last one teacher and one Governor to be a member of the Committee.

The Officers and Committee shall be elected at the AGM and shall serve until the commencement of the next AGM.

Five (5) members of the Committee (one of which must be the Headteacher) shall constitute a quorum.

The Committee shall have the power to co-opt a maximum of two (2).

The Committee may appoint sub-committees, as it deems necessary and shall prescribe their function, provided that all acts and proceedings of any such sub-committees shall be reported to the Committee as soon as possible and provided further that no such sub-committees shall expend funds of the Association otherwise than in accordance with a budget agreed by the Committee.

Committee meetings shall be held at least once each term.

The AGM will be held within the first month of the academic year. At the AGM, the chair shall be taken by the Chairperson or, in his/her absence, the Vice-Chair of the Committee.

Nominations shall be proposed and seconded by two (2) other members and should have the consent of the nominee. Nominations may be made at any time prior to the commencement of the AGM.

The Committee may fill casual vacancies by co-option until the next AGM.

All members of the Committee must be fully compliant with the school's Safeguarding procedures.

An Auditor, who is not a member of the Committee, shall be elected annually at the meeting prior to the AGM to audit the accounts and books of the Association.

Special General Meetings may be called at the written request of a minimum of ten (10) members.

Thirty days' notice shall be given of any Special General Meeting to all members of the Association.

The Treasurer shall be responsible for keeping account of all Income and Expenditure and shall present a financial report to all Committee Meetings and shall present the accounts, duly audited, for approval by the members of the AGM.

The Friends' of Woodfield is a school association and as such the funds belong to the school i.e. public money. Any funds raised shall be used to purchase items identified to meet school priorities and must be purchased in accordance with the school's financial procedures.

Bank accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two (2) of the Officers of the Association.

The financial year shall commence on 1st September, annually.

In the event of any funds raised exceeding £500, the school is to be informed that additional insurance is needed to cover the legal safe limit.

Selection of the Committee will be ratified by the Governing Body.

For all events held on school premises, Risk Assessments must be completed and a copy supplied to the school's Business Manager, with particular regard for external providers (e.g. bouncy castle, disco, donkeys, etc.).

 A Volunteer Suitability Declaration must be completed by each member of the Committee and will be retained by the school's Business Manager as part of the safeguarding procedures of the school. The declarations will be renewed annually.

Any matter not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the Committee of the Governing Body, whose decision shall be final.

Any funds raised shall be used to purchase items identified to meet school priorities and must be purchased in accordance with the school's financial procedures.

No alteration to this Constitution may be made except at Governing Body Meetings. All changes will be ratified by the Full Governing Body.

The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two (2) thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. The assets shall not be distributed among the members of the Association, but will be given to the school for the benefit of the children of the school or, in the event of a school closure, to the school which the majority of the children of the closing school will go, in any manner which is exclusively chartable by law. If effect can not be given to this provision, then the assets can be given to some other charitable purpose.

 

Reviewed and agreed at the Governing Body Committee Meeting September 2017